Iwaan Property Management – Privacy Policy

1. Introduction

This Privacy Policy explains how we collect, use, and protect your data when using the Property Portfolio, Document & Invoice Management App (“App”).

This App is designed for private/internal use and focuses on securely managing property-related data.

2. Data We Collect

a) Account Information

• Email and login credentials

b) Property & Records

• Property details (address, postcode, type, notes)
• Owner and tenant information
• Tenancy and rental details

c) Documents

• Uploaded files (PDF, images, Word, Excel)
• Document metadata such as title and dates

d) Invoice Data

• Invoice details (vendor, amount, VAT, status)
• Expense records and attachments

e) Technical Data

• Device type and app usage logs
• Performance and error data

3. How We Use Data

• Manage and organize your property portfolio
• Store and retrieve documents securely
• Track invoices and expenses
• Improve system performance and reliability
• Maintain security and prevent unauthorized access

4. Data Sharing

We do not sell or share your data with third parties.

Data may only be disclosed if required by law or to protect system integrity.

5. Data Storage

Data is stored securely using cloud infrastructure and protected with industry-standard security measures.

• Encrypted connections (HTTPS)
• Secure file storage
• Access control and authentication
• Regular backups

6. Data Retention

Data is retained as long as necessary for system functionality.

You may request deletion of your data at any time.

7. Your Rights

• Access your stored data
• Request corrections
• Request deletion

8. Data Security

We implement reasonable technical and organizational measures to protect your data. However, no system can be guaranteed to be completely secure.

9. Changes to This Policy

This Privacy Policy may be updated from time to time. Continued use of the App means acceptance of any updates.

10. Governing Law

This policy is intended to comply with applicable data protection laws, including UK GDPR where relevant.